The Illinois State Board of Elections has posted their 2013 Election Candidates Guide, which may answer questions for current or potential trustees.  Learn what must be done to run for election or to be re-elected by viewing this link. 

Would you like to become involved in your library by serving on the Board of Trustees?  If so,  now is the time to get started.  But wait — in order to be on a board you must be a resident of that library district.  Marshall Public Library serves the patrons of two library districts, a little known fact.   Marshall Public Library (district) serves residents of the City of Marshall, and Marshall Area Public Library District serves residents outside of the City of Marshall but still within the Marshall School District.  (We sometimes call this our donut district because it surrounds the city.)  The exception to these areas are York and Melrose Townships, which are part of West Union Library district.

Marshall Public Library district is a municipal library, or part of the City of Marshall, for which board members are appointed by the current mayor.  Marshall Area Public Library District is a district library, for which members are elected. So if you would like to become a library board member and you live in the city limits, you would need to be appointed by the mayor.  Someone interested in this might contact the mayor and express his or her desire.  One seat is currently vacant.

A person living in the Area District would run for one of the three seats that will be up for election in the April 2013 election.  Four seats may be open.  Petition packets will be available at the library for the Area District Board of Trustee election.  Signatures must be obtained from Area District  residents and turned in to the County Clerk by the required date.  Those who turn in the necessary  number of valid signatures are then placed on the ballot for the upcoming election.

Marshall Public Library trustees meet monthly on the 2nd Wednesday at 6:00 PM.  Area District trustees meet six times per year on the fourth Tuesday of various months at 4:00 PM.  Attendance at meetings, training, advocacy, and policy making are some of the duties of both boards.  Please call the library if you have any questions about becoming a board member.

 

The following are resources helpful to Library Trustees:

Administrative Ready Reference: http://www.ilga.gov/legislation/ilcs/ilcs2.asp?ChapterID=16

When the first Administrative Ready Reference CD product was released in 1999, it was considered a valuable support resource for public libraries and trustees. This 2009 edition includes updates of key resources and introduces a new interactive platform for exchange of information, ideas and practice within the Illinois library community.

In addition to the documents, available in various file formats for ease of use and adoption in your library, this version of the Keeping the Public Informed: Administrative Ready Reference resides within the larger WebJunction Illinois repository of documents and services.

 

Illinois Library Laws and Rules:  http://www.ilga.gov/legislation/ilcs/ilcs2.asp?ChapterID=16

The updated edition of Illinois Library Laws and Rules is an essential reference tool for librarians, library trustees, lawmakers, and others in need of the most current body of law affecting Illinois libraries.  Included in the edition are laws and regulations that affect local librarires, library systems, the Illinois State Library, the Illinois Records Act, and the Illinois Open Meetings Act.  

Board Members are elected to a 6-year term. They meet six times per year.

Jo Sanders - President
Michael Williamson - Vice President
Elaine Miller - Treasurer
Anne Cooper
Vaughn Kellum - Secretary
Ronald Sutton
Cynthia Wright

MARSHALL AREA PUBLIC LIBRARY BOARD MINUTES

February 26, 2013 at 4:30 PM

MARSHALL PUBLIC LIBRARY

1. Call to order -  President, Jo Sanders

1. Pledge of Allegiance – President, Jo Sanders

1. Roll call – noted by secretary

Present:  Anne Cooper, Vaughn Kellum, Elaine Miller, Paula Ross, and Jo Sanders.

Also in attendance:  Nancy Claypool, Library Director and Alissa Tipton, Head Librarian.

Absent:  Mike Williamson

1. Secretary’s report – Copy Included.

Motion to accept, Elaine Miller; Second, Vaughn Kellum. Accepted

1. Correspondence

~ Thank you read from Library Staff for their Christmas dinner provided by MALB.

~Christmas card from Richard Ewbank of Ewbank Insurance.

~ Jo shared some photos of new libraries and information from the professional publications.

1. Treasurer’s Report – Copy Included.

Elaine Miller had a question about passing on a percentage of interest made in the account.  According to our agreement with the Marshall Public Library we are not required to pass on a percentage of the interest.

Treasurer’s report filed for audit.

1. Presentation of Bills

Bill to be paid to Richard Bernardoni.

Motion to Pay:  Paul Ross; Second: Vaughn Kellum.  Roll Call Vote; All present in favor.

1. Librarians’ report – Alissa Tipton – Copies Included for November, December and January.

1. Director’s report – Nancy Claypool – Copy Included

Nancy brought the trustees up to date on the change to the Polaris system.

10.  Friends of the Library report –Nancy Claypool

The “Friends” do many things to keep the library running smoothly and are willing, under the guidance of their president, to help in any way they can.

~Oral Histories

~Sold all 20 of Dr. Mitchell’s books

~Working on the digitization of the micro-film newspapers.

~Cabin Fever prizes

~Santa Claus Suit

~”Read to Feed” program

~”Little Free Libraries”

11.  Unfinished business - None

12.  New Business

1. Passage of ordinance establishing dates and times of meetings

An ordinance was presented and discussed to replace the one passed in November of 2012.

Motion to pass, Elaine Miller; Second, Vaughn Kellum.  Roll Call Vote -all in favor.

Meetings will be held on the 4^th Tuesday of June, August, October, November, February and April at 4:30 p.m.

1. Funding for “Free Little Libraries.”

Nancy explained the concept of the “Free Little Libraries.”

Motion to fund two of these “Libraries,” up to $100 each by Paula Ross. Second, Anne Cooper. Roll Call Vote – all in favor

13. Motion to adjourn – next meeting April 23, 2013

Motion to adjourn, Vaughn Kellum; Second, Anne Cooper; Passed.

MARSHALL AREA PUBLIC LIBRARY BOARD

April 23, 2013, 4:30 PM

MARSHALL PUBLIC LIBRARY

1. Call to order

     2.  Pledge of Allegiance

     3. Seating of new Trustees

4. Oath of Office for newly elected Trustees

5. Secretary will record the membership of the Board

6. Election of President, Vice-President, Secretary, Treasurer

7. Roll call – noted by secretary

8. Secretary’s report

9. Treasurer’s report

10. Presentation of Bills

11. Librarians’ report

12. Director’s report

13. Friends of the Library report

14. Unfinished Business:
    1. Update on “free little libraries.”

15. New Business:
    1. Gift for Paula Ross, outgoing member of the Board
    2. Funding for Brian Hyder contract for next year including an increase

16. Next meeting June 24, 2013

   17.  Motion to adjourn